3 Ways to Expedite Your Editing Process

October 24, 2018 | 3 min read

Some writers love editing. Others… not so much. Either way, editing is an essential part of the writing process. And, like writing, it’s time-intensive.


Fortunately, editing doesn’t have to take forever. If you want to refine your writing without spending endless hours on it, consider these three tips.

1. Start with an Outline

It’s hard to get anywhere without a map (or maybe a navigation app is more appropriate for 2018). Likewise, it’s hard to write without a destination in mind. To predetermine that destination, consider outlining.

Your outline can be as simple or complex as you’d like. If you’re writing a standalone blog post, your outline might be bullet points. If you’re writing a novel, your outline might be several pages. Either way, spending time creating an outline in advance can save you major time in the editing process. If you’re wondering why, let’s refer back to our map metaphor.

If we travel without a navigation app, we’re likely to get lost along the way. That means wasted time backtracking, rerouting, and making U-turns. The same goes for writing. An outline shows us where we’re going so we don’t get lost along the way. Without one, we might very well get to the editing process and realize that we went way off course. Then we’d need to spend extra editing time getting everything back on track. That’s no way to expedite our editing.

You can read more about the importance of outlining in this post, Outlining for Writers Who Hate to Outline.

2. Use Editing Software

The robots haven’t taken over yet—but that doesn’t mean they aren’t super smart. In fact, there are many programs out there that can help edit your writing.

Take ProWritingAid, for example. It works like your grammar checker but goes way beyond just grammar errors. It detects a huge range of writing issues that make your writing awkward or unclear, like passive voice, sticky sentences, repetitive phrasing, and inaccurate word choices. And it does all this at lightning speed.

Try uploading a piece of your writing to the online tool and run a summary report. It’s free to use and you’ll see the key changes that will most improve your writing. Or, to save even more time, you can use integrations for Microsoft Word/Office, Google Chrome, Google Docs, Scrivener, and more.

It’s an easy way to edit faster (and more efficiently).

Related: 10 Grammer Rules to Always Follow


3. Take a Break Between Writing and Editing

I know. This sounds contradictory. Why would I recommend taking additional time for an article about saving time?

Because it really works. You need not take a long break between writing and editing. It could be a day. It could be an hour. Whatever you choose, taking time between writing and editing will accelerate the entire process.

There are a few reasons for this. First, the downtime allows your brain to switch gears. Though they are similar, writing and editing require different skills. Writing is about seeing what isn’t there; editing is about refining established ideas. It’s difficult to transition from one to the other. Taking a break after writing resets our brains for editing. And when we do that, editing goes faster.

Furthermore, breaking before editing gives your unconscious mind time to reflect on what you’ve written. Here’s a non-writing example: Think back to the last time you lost your car keys. (I did it 20 minutes ago.) You probably found that you looked everywhere and couldn’t find them. Then maybe you stepped away for a while. When you returned, you might’ve suddenly remembered where you left your keys.

No, the keys didn’t telepathically notify you of their location (though that would be pretty cool). That was the work of your unconscious mind. It works the same way for writing and editing. Your unconscious mind finds solutions to problems, even when you don’t know it.

Alright, I’ve taken enough of your time. Go edit!
 


 

About the author:

Kyle A. Massa is a speculative fiction author living in upstate New York with his wife and their two cats. He loves the present tense and multiple POV characters. When he grows up, he wants to be a professional Magic: The Gathering player. For more of his work, visit www.kyleamassa.com.

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I’ve spent years writing while secretly fearing that a single misplaced word would expose me — not just as a bad writer, but as a fraud.

My background is originally in photography, and I see it there, too. A photographer I know recently posted a before-and-after comparison of their editing from 2018 versus now, asking if we also saw changes in our own work over the years.

Naturally, we should. If our work is the same, years apart, have we really grown as artists?

So why is that the growing, the process of it, the daily grind of it, is so painful?

So why is that the growing, the process of it, the daily grind of it, is so painful?

The Haunting

Hitting “publish” on an essay or a blog always stirs up insecurity — the overthinking, the over-editing. The fear that someone will call me out for not being a real writer.

I initially hesitated to make writing part of my freelance work. My background is in photography and design. Writing was something I gravitated toward, but I had no degree to validate it. No official stamp of approval.

Like many writers, I started with zero confidence in my voice — agonizing over edits, drowning in research, second-guessing every word.

I even created a shield for myself: ghostwriting.

I even created a shield for myself: ghostwriting.

If my words weren’t my own, they couldn’t be wrong. Ghostwriting meant safety — no risk, no vulnerability, just words without ownership.

I still remember the feeling of scrolling to the bottom of an article I had written and seeing someone else’s name, their face beside words that had once been mine.

The truth is, I always wanted to write. As a kid, I imagined it. Yet, I found myself handing over my work, letting someone else own it.

I told myself it didn’t matter. It was work. Getting paid to write should be enough.

But here’s the thing: I wasn’t just playing it safe — I was slowly erasing myself. Word by word. Edit by edit. And finally, in the by-line.

I wasn’t just playing it safe — I was slowly erasing myself. Word by word. Edit by edit. And finally, in the by-line.

The Disappearing Act

This was true when I was writing under my own name, too. The more I worried about getting it right, the less I sounded like me.

I worried. I worried about how long an essay was (“people will be bored”), finding endless examples as proof of my research (“no way my own opinion is valid on its own”), the title I gave a piece (“it has to be a hook”), or editing out personal touches (“better to be safe than be seen”).

I built a guardrail around my writing, adjusting, tweaking, over-correcting. Advice meant to help only locked me in. It created a sentence rewritten to sound smarter, an opinion softened to sound safer, a paragraph reshaped to sound acceptable.

I built a guardrail around my writing, adjusting, tweaking, over-correcting.

But playing it safe makes the work dull. Writing loses its edge.

It took deliberate effort to break this habit. I’m not perfect, but here’s what I know after a year of intentionally letting my writing sound like me:

My work is clearer. It moves with my own rhythm. It’s less shaped by external influence, by fear, by the constant need to smooth it into something more polished, more likable.

But playing it safe makes the work dull. Writing loses its edge.

The Resurrection

The drive for acceptance is a slippery slope — one we don’t always realize we’re sliding down. It’s present in the small choices that pull us away from artistic integrity: checking how others did it first, tweaking our work to fit a mold, hesitating before saying what we actually mean.

And let’s be honest — this isn’t just about writing. It bleeds into everything.

It’s there when we stay silent in the face of wrongdoing, when we hold back our true way of being, when we choose work that feels “respectable,” whatever that means. It’s in every “yes” we say when we really want to say “no.”

If your self-expression is rooted in a need for acceptance, are you creating for yourself — or for others? Does your work help you explore your thoughts, your life? Does it add depth, energy, and meaning?

My work is clearer. It moves with my own rhythm. It’s less shaped by external influence, by fear, by the constant need to smooth it into something more polished, more likable.

I get it. We’re social creatures. Isolation isn’t the answer. Ignoring societal norms won’t make us better writers. Often, the most meaningful work is born from responding to or resisting those norms.

But knowing yourself well enough to recognize when acceptance is shaping your work brings clarity.

Am I doing this to be part of a community, to build connections, to learn and grow?

Or am I doing this to meet someone else’s expectations, dulling my voice just to fit in?

The Revival

Here’s what I know as I look back at my writing: I’m grateful for the years spent learning, for the times I sought acceptance with curiosity. But I’m in a different phase now.

I know who I am, and those who connect with my work reflect that back at me — in the messages they send, in the conversations we share.

I know who I am, and those who connect with my work reflect that back at me — in the messages they send, in the conversations we share.

It’s our differences that drive growth. I want to nurture these connections, to be challenged by difference, to keep writing in a way that feels like me. The me who isn’t afraid to show what I think and care about.

So, I ask you, as I ask myself now:

If no one was watching, if no one could judge, what would you write?

If no one was watching, if no one could judge, what would you write?

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